2014 Team Entry Rules

Team Entry Rules

  1. The 2014 National SeaPerch Challenge will be held in Hattiesburg, MS on the campus of the University of Southern Mississippi (USM) on Saturday, May 17, at the university’s Payne Center and Johnson Natatorium where a maximum of 100 middle and high school teams will compete for the title of National Champion. This year students will enjoy the “college experience,” as accommodations and meals will be available for all participants on the university’s campus, only a short walk to Saturday’s in-pool and poster competitions.

  2. Established SeaPerch Qualifying Competitions having conducted one or more qualifying competitions within the 2013-14 timeframe, and having documented evidence of these competitions on the SeaPerch website calendar, may enter winning teams from each competition to the 2014 National Challenge in accordance with the following criteria:
    Number of Competing Teams Number of Qualifying Teams
    Up to and including 20 teams Two (2)
    Over 20 teams Four (4)
    Over 40 teams Six (6)
    Over 60 teams Eight (8)

    Competitions with more than 60 teams will follow this same pattern of adding two (2) qualifying teams, for each additional 20 teams in the competition. The ratio of winning middle school to high school teams represented at the National Challenge shall be closely proportionate to the ratio of middle school to high school teams competing in their qualifying competitions.

    A team is comprised of a minimum of one (1) student and one (1) adult leader.

  3. Forming SeaPerch Qualifying Competitions having plans to hold a qualifying competition for the 2014 National Challenge may send two winning teams provided they hold their competition in the 2013-2014 timeframe and document their competition on the SeaPerch website calendar. Again, the ratio of winning middle school to high school teams represented at the National Challenge shall be closely proportionate to the ratio of middle school to high school teams competing in their qualifying competitions. At team is comprised of a minimum of one (1) student and one (1) adult leader.

  4. On December 1, 2013, Established and Forming Qualifying Competition Coordinators may declare their “Intent to Participate” by listing their competitions and the expected number of teams for each on the SeaPerch website calendar. Once qualified through their competitions, the Competition Coordinators will submit a list of the winning teams to the National Challenge organizers and oversee the team registrations to ensure they are completed on a timely basis. Team leaders will register their teams and pay the registration fees bearing in mind that a team registration will be considered incomplete until payment has been received and verified.

  5. Should the limit of 100 teams not be reached by January 1, 2014, registration will then be opened to Unaffiliated Team Entries consisting of only one (1) middle school team, or only one (1) high school team. "Open" class entries count as either a middle school or high school for this registration provision.

  6. Established or Forming Competition Coordinators interested in sending additional teams may make their request to the National Challenge organizers and be placed on a waiting list. Closer to the event, should the maximum of 100 teams still not have been reached, a limit of up two (2) additional teams per Established or Forming Competition may be accepted in order to meet our 100-team goal.

  7. Upon completion of a Qualifying Competition the Region’s Qualifying Competition Coordinator will do the following:

    a. Forward to the winning team adult leaders their “Qualifying Team Preparation Checklist,” which contains all the necessary registration links for them to complete the final registrations of their teams and ROVs as well as the housing/meal plan registrations for all participants and spectators and

    b. Forward the winning team names and adult team leader’s contact information to the National Planning Committee for its verification of team registrations.

  8. All students, parents and coaches are required to sign the following forms: 1. Code of Conduct and 2. Liability Waiver and Photographic Release. Signed copies must be on file before a student may compete in the National Challenge. Both forms are available on the National Challenge webpage under 2014 Documents.

  9. Please continue to monitor the SeaPerch National Challenge webpage for the latest Event Schedule, the Team Entry Rules and the competition Rules and Events.

Entry Fees

Teams and spectators will be able to register for the National Challenge on the National Challenge home page. Registration and payment by teams and spectators for the National Challenge will be made directly with SeaPerch National. An on-campus housing and meal package will be offered to teams and families through the University of Southern Mississippi (USM). Registration and payment by all attendees for the housing and meal package will be made directly to USM. Links to both registration sites will be found on the SeaPerch website, www.seaperch.org, by going to the National Challenge home page, which will be opened on January 1, 2014.

  1. Teams and Spectator Registration:

    A registration fee of $150 will be charged for a team's SeaPerch ROV entry into the competition. Only one (1) SeaPerch ROV will be allowed to be used throughout the competition, and once the Compliance Check has been completed on that vehicle, only repairs to that vehicle may be made during the competition. No ROV vehicle substitutions will be allowed.

    A registration fee of $45 will be charged for each student team member and each adult team member attending the National Challenge Competition Day. This registration fee includes an official t-shirt, the Friday night Ice Cream Social and the Saturday night Awards Banquet. There will be no individual banquet ticket sales in 2014.

    Any person (classmates, teachers, mentors, advisors, parents and friends) may register to attend the National Challenge by paying the registration fee of $45 to be eligible for an official t-shirt, the Friday night Ice Cream Social and the Saturday night Awards Banquet. Non-registered spectators may observe the National Challenge during the day and observe the award ceremonies at the Awards Banquet in a designated area that evening at no cost.

  2. The University of Southern Mississippi Housing and Meal Package:

    The University of Southern Mississippi will offer attendees and families the opportunity to stay on-campus in an individual or family dorm facility for two nights and have four meals in the university’s Cochran Center food court (Friday - dinner, Saturday – breakfast, lunch, Sunday – breakfast). Registration fees will be paid directly to the university. The package breakdown is as follows:

    Individual Package - $90 – Includes two nights lodging in a USM dorm and four meals in the food court.

    Students will be housed in a dorm room with two single beds (double occupancy), private bathroom, small refrigerator, microwave, pillow, and linens. Students will be placed on male and female floors respectively near their chaperones and will be grouped in rooms primarily by teams but also by approximate age.

    Teachers and Parent Chaperones will be housed in a dorm room with two single beds (single occupancy), private bathroom, small refrigerator, microwave, pillow and linens. Teachers and parent chaperones will be housed on male and female floors near their team for ease of supervision.

    USM Student Resident Assistants will be available in the dorm to aid with supervision of students and to assist teachers and parent chaperones.

    Family Packages – Includes two nights lodging in a USM apartment style dorm containing two bedrooms with four single beds, small kitchen facility, linens, and four meals per person in the food court.

    Family of Two – Package cost = $180

    Family of Three – Package cost = $225

    Family of Four – Package cost = $270

    Families of Five or more will be arranged through USM.

  3. Payment of Fees:

    Registration both for teams and for the housing / meal package will be available on the SeaPerch National Challenge home page on January 1, 2014. There will be an opportunity to submit any questions about the housing/meal package via email or by calling the provided toll-free telephone number.

    Payment of fees to SeaPerch National may be made by credit card on the SeaPerch website at the time of registration. Should you prefer, you may also pay by check by printing your invoice, making your check payable to “AUVSIF,” and mailing it to the address on the invoice. Payment of the housing/meal package fees to USM may be made by following the specific instructions on the USM registration page.

    The registration cut-off date of April 28, 2014 will be final with no exceptions. Registrations will be considered incomplete until payment has been received and verified.

Definitions

Established SeaPerch Qualifying Competition
An Established Competition is defined as having a total of 20 or more active middle and high school-level in school, after school and/or out-of-school SeaPerch programs for which the Region has organized and held at least one competition within the 2013-14 timeframe. Documentation of these competitions must be posted on the SeaPerch website calendar.
Forming SeaPerch Qualifying Competition
A Forming Competition is defined as having a total of 20 or more developing middle and high school-level in-school, after school and out-of-school SeaPerch programs. The Forming Region must demonstrate that it has made plans to organize and hold a competition sometime during the 2013-14 timeframe. Documentation of that competition must be posted on the SeaPerch website calendar.
Competition Coordinator
A Competition Coordinator is experienced in the SeaPerch program and is the point of contact for the Existing or Forming Qualifying Competition. This person is actively engaged in and aware of all SeaPerch-related activities in the region. The Coordinators will be responsible for providing the names and contact information of the winning teams at their qualifying competition, and by following up to ensure that those winning teams have registered for the National Challenge on a timely basis prior to the April 28, 2014 deadline.
Unaffiliated Team Entries
Unaffiliated Teams, generally single team entries, may consist of in-school students, after school clubs, and out-of-school groups such as 4H, Boy and Girl Scouts, charter and home-schooled students, who are not part of an Existing or Forming Competition.
Middle School
Middle School is defined as less than and including eighth (8th) grade.
High School
High School is defined as ninth through twelfth (9th-12th) grades.

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